REGISTRATION
FORMS

• REGISTRATION FORM
• INFORMATION FORM

Early registration is advisable to ensure availability of guides and accommodations for tours visiting areas in high demand. Registration closer to desired departure dates are possible when traveling to less frequented destinations, although bookings are still dependent on the availability of our guides in such cases. Since our tours are not scheduled, unlike published group tours offered by other companies, we will not know availability or firm priceing until clients have confirmed their intentions to do a tour. For any questions about registration procedures or policies, please email us or call us.

To register for a tour, complete the registration and information forms reached from the sidebar links. Forms can be sent via email or mailed to the address below. Your tour is not confirmed until we have received your signed registration form and deposit. Deposits can be wired or sent by mail:

Please note that we require a signed liability release on the registration form to conduct the tour.

INCLUSIONS/EXCLUSIONS

Tour prices include land transport, accommodations in double occupancy, purified drinking water unless otherwise indicated, meals as indicated in the itinerary, entrance fees to parks and sites listed on the itinerary unless otherwise noted on the tour page, and guide services excluding tips. Domestic airfare needed to conduct a tour may or may not be included in the price depending on the tour. This will be indicated on our website.

The following are specifically not included in the tour price unless otherwise stated: tips for guides, drivers, boatmen, and maids, international airfare, domestic airfare within the destination country, land transportation between the airport and the accommodations where the tour begins and ends, insurance of any sort, passports, visas, departure taxes, immunizations, medical care of any kind, excess baggage charges, optional excursions not included as part of the published itinerary, telephone calls, alcoholic beverages, laundry, room service, snacks not provided by tour leaders, personal equipment such as binoculars and birding books, and anything else of a personal nature.

DEPOSIT AND PAYMENT SCHEDULE

A 20% deposit is required for other tours unless we advise otherwise. Some destinations may required larger deposits if so required by our land agents. Deposits become non-refundable 48 hours. Thereafter, any refunds will be at our discretion. Final payment is due 90 days prior to departure unless otherwise specified on the TOUR INFO page linked to the specific tour or stated on our invoice sent to you during registration.

PAYMENT METHODS

Payment must be made in US dollars and can be by check, money order, or bank wire transfer. We do not accept credit cards, because doing so would require us to increase our prices by 3% to cover the cost of credit card processing fees.

TRAVEL INSURANCE

We recommend you obtain travel insurance to cover possible loss in the event you must cancel your tour after deposits become non-refundable. Travel insurance can cover trip cancellation under covered circumstances or medical emergencies during the tour. Bhutan requires insurance for emergency medical treatment or evacuation, which can be obtained through our land agent at nominal cost.

Travel insurance coverages can be complicated so you should be clear on what exactly is covered. Trip cancellation insurance will typically cover cancellations caused by illness, injury, or death of a family member, traveling companion, or yourself. It does not cover cancellation caused by failure of our land agent or guide to conduct the tour. It may or may not cover loss if the land agent or guide declares bankruptcy and goes out of business. Travel medical insurance is separate coverage that typically covers emergency medical expenses and emergency medical evacuation. It may also cover accidental death and dismemberment during the tour, family visits to emergency medical facilities abroad, lost or delayed baggage, and trip interruption caused by a covered medical emergency. Some carriers offer more comprehensive insurance that covers loss caused by cancellation for any reason at any time prior to departure.

Trip cancellation insurance should be purchased within 14-21 days of tour registration since you risk loss of your deposit or final payment in the event of unforeseen events that cause you to cancel the tour until you have the insurance. Insurance that covers cancellation for any reason must usually be purchased within 14-21 days of tour registration.