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REGISTRATION PROCEDURE

Red-hooded Tanager - © Laura L Fellows and Exotic Birding Tours

Early registration is advisable to ensure availability. This is especially true for ANYTIME tours since we cannot reserve guides and accommodations until deposit is received for those tours. For Galapagos cruises the boat may book full 6 months or more in advance of departure. The same is true for high-demand tourist destinations such as Machu Picchu in Peru. For tours to southeast Asia guides often book up a year in advance. For questions about registration procedures or policies, please call us at 206-650-3425 or 303-325-5188.

To register for a tour, complete the registration form reached from the sidebar link and mail with deposit to:

Exotic Birding LLC
86 Newberry Drive
Saint Johns FL 32259

Please also fill out the information form, reached from the sidebar menu. This form can be sent at time of registration or later but must be received no later than final payment.

Please note that you will not be allowed to participate in the tour until you have signed the liability release. Failure to sign the release will result in forfeiture of any payments made.

INCLUSIONS/EXCLUSIONS

Tour prices include land transport, accommodations in double occupancy, purified drinking water unless otherwise indicated, meals as indicated in the itinerary, entrance fees to parks and sites listed on the itinerary unless otherwise noted on the tour page, and guide services excluding tips.

The following are specifically not included in the tour price unless otherwise stated: tips for guides, drivers, boatmen, and maids, international airfare, domestic airfare within the destination country, land transportation between the airport and the accommodations where the tour begins and ends, insurance of any sort, passports, visas, departure taxes, immunizations, medical care of any kind, excess baggage charges, optional excursions not included as part of the published itinerary, telephone calls, alcoholic beverages, laundry, room service, snacks not provided by tour leaders, personal equipment such as binoculars and birding books, and anything else of a personal nature.

DEPOSIT AND PAYMENT SCHEDULE

We recommend you obtain travel insurance to cover possible loss in the event you must cancel your tour after deposits become non-refundable.

GUARANTEED DEPARTURE TOURS

For tours with guaranteed departure, a 20% deposit is required upon registration. Some tours require a higher deposit, especially tours to Asia. Please check the Travel Information page linked to the tour you are interested in or give us a call regarding required deposits for a specific tour. Deposits become non-refundable 48 hours after Exotic Birding confirms the dates and sends a receipt for payment. The due date for final payment is the same as above.

NON-GUARANTEED TOURS

A 30% deposit is required for tours to the Galapagos. Deposit for Central America tours is $400. Deposit for South America tours is $600. Deposit for Africa and Asia tours is 15% of tour price. Some tours may require larger or additional deposits deposits depending on requirements of lodges or other providers. Deposits for Galapagos cruises should be received at least 180 days prior to departure to ensure availability. In general, deposits are refundable until final payment is due less any non-refundable deposits made on your behalf if tour is not guaranteed departure.

Final payment is due 90 days prior to departure for Central America and mainland South America. Final payment is due 120 days prior to departure for Africa and Asia and the Galapagos Islands unless otherwise specified on the TOUR INFO page linked to the specific tour.

PAYMENT METHODS

Payment should be made in US dollars by check, money order, or bank wire transfer. See our Refund Policies for details.

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PRICE CHANGES

Prices of ANYTIME tours are our best estimates based on information available at the time. However, when estimating our cost months in advance, unanticipated price increases for transportation, lodging, or meals could require an increase in the published price of the tour. Due to our low margins, we must pass any increase of our costs for ANYTIME tours on to you. Such increases are unlikely to exceed 10% of the quoted price set at time of registration.

Prices of SCHEDULED tours have been calculated to offer the best value possible. When significant changes occur, which is rare, we reserve the right to increase our tour price up to 10%. Such changes will apply to those already registered for the tour.

Scheduled tours require a minimum number of participants for the tour to be offered at the price. If the minimum is not met, any one who registered for a SCHEDULED tour will have the option of converting the tour to an ANYTIME tour at the published ANYTIME tour price or receive a full refund of any payments made. Participants are therefore advised not to purchase plane tickets unless Exotic Birding has confirmed that the tour has met the minimum or they are prepared to accept the ANYTIME tour price.